📦 Place a Bulk Order

Bulk orders allow you to screen multiple subjects at once.

When you need to screen more than one or two people at once, for example onboarding a new cohort, running periodic re-screening across an existing team, or processing subjects acquired through a merger, the Bulk order path is far faster than creating subjects one at a time. You paste a list, Scaut reads it, and the rest of the wizard treats it as a single order.

How to get there

From the Home dashboard, find the Start an assessment panel at the top of the page.
Click the subject type you want to screen: Candidate, Employee, etc. Your choice here determines which scopes and checks will be available later.

You will land in the order wizard, with six steps shown along the top: Type, Scope, Subjects, Countries, Checks, and Review. Type is already ticked because you chose it on the dashboard. You can use Back at any time, and the Continue button in the top-right moves you to the next step once each step is valid.

Step 1: Type

Already complete. The Type tile you clicked from the dashboard is your subject type for the entire order. Every subject in a bulk order shares the same type, so a bulk run is always all candidates or all employees, not a mix.

Step 2: Scope

The Scope step decides what will be checked. Two kinds of scope appear here:

Custom packages, named after specific use cases or clients. These are pre-configured bundles agreed with your organization, and the description under each tile lists exactly what they include (ID & Identity, Sanctions & Watchlists, Trade Licence, and so on).
Standard scopes, grouped into categories such as Financial & Credit, Business and Conflict of Interest, and others. These are the building blocks the custom packages are made of, available to use individually if no package fits.

Tick one or more scopes. The 1 scope selected counter and Clear selection button at the top help you keep track. Click Continue.

Step 3: Subjects (the bulk part)

This is where bulk differs from a single order. At the top of the step you have two tabs:

Single subject: one form, one person.
Bulk order: paste data for many people at once.

Switch to Bulk order.

The Invite the subject toggle

Above the tabs you will see a toggle called Invite the subject. When on, Scaut emails each person in your bulk list a questionnaire and they fill in their own details. When off, you provide the details. This choice is independent of bulk versus single, but it has practical consequences for the bulk path: if you intend to invite subjects, the bare minimum (name and email) is often enough, because the rest will arrive from the subject.

Preparing your data

The Bulk subject data card lists the columns Scaut expects:

given-name (required)
family-name (required)
date-of-birth (optional)
email (optional, but required if you are inviting subjects)
phone (optional)
language (optional, controls the language of any subject-facing communication)
job-title (optional)

The fastest way to get the format right is to click Download template in the top-right of the card. You will get a spreadsheet with the headers already in place. Fill it in row by row in Excel, Numbers, Google Sheets, or any tool that can produce CSV/TSV.

Pasting the data

Select all rows in your spreadsheet, including the header row.
Copy.
Click into the large text area in the Bulk subject data card and paste. CSV, TSV, and JSON are all accepted, so a direct paste from any spreadsheet works without conversion.

As soon as you paste, a Preview table appears below showing how Scaut has interpreted each row, with a numbered list down the left. Check it before continuing. Common things to look for:

The right number of rows. If a row is missing, your CSV probably had an empty separator or a stray newline.
Names and emails landing in the correct columns. If they have shifted, the header row may not match the expected names.
Phone numbers preserved as text. If your spreadsheet stripped a leading zero, fix it in the source and re-paste.

When the preview looks correct, click Continue.

Step 4: Countries

Most checks are jurisdiction-specific, so Scaut needs to know which country to run each subject's checks against.

Default countries: pick one or more countries that should apply to every subject in the order. For a Czech onboarding cohort, this is typically just Czechia.
Per-subject assignment: below the default, every row from your bulk paste appears as its own card. You can override the country for any subject without changing the default.

Each per-subject row also has a small two-button toggle on the right: User provides versus Subject provides. This decides who will supply the country information.

User provides (default): you set the country yourself, here and now.
Subject provides: the subject will be asked through their questionnaire. Use this when a person's residence or working country is not yet certain, or when you would rather the subject confirm it themselves. This option only makes sense if Invite the subject was on in Step 3.

Click Continue when each row has either a country set or is marked subject-provided.

Steps 5 and 6: Checks and Review

The final two steps wrap the order up:

Checks: if your chosen scope leaves any decisions open, for example which optional add-ons to include, you make them here. For most pre-defined custom packages this step is quick.
Review: a summary of everything you have set, with the cost in credits before you commit. This is your last chance to step back. Once you confirm, Scaut creates one assessment per subject, all linked to the same order, and the work moves into the lifecycle described in the Order Status Explained article.

Tips for smooth bulk runs

Keep your spreadsheet clean. Trim leading and trailing spaces, especially on names and emails. A trailing space in an email column will produce a delivery failure.
Use the language column. If your bulk list mixes nationalities, setting language per row means each subject receives their questionnaire in the right language.
Run a small test first. Before pasting 200 rows, try 2 or 3 with the same template. You will catch column mismatches and email problems before they affect a large batch.
Start with the same default country. Even if some subjects will need an override, picking the most common country as the default and overriding the exceptions is faster than setting each row individually.
Match the toggle to your intent. If you want subjects to confirm their own data, turn Invite the subject on in Step 3, and use Subject provides for the country in Step 4. If you have everything already, leave both off and supply the data yourself.